Social Selfies Mirror Booth Hire Terms and Conditions

1. Payments

1.1 Prices displayed on the website are kept current.  However, custom requirements may incur additional fees.  

1.2 A $200 deposit is necessary to secure the event time and date. Until such time that a deposit is received, the date cannot be confirmed.

1.3 The full amount of the hire must be paid to Social Selfies at least 7 days before the event. Failure to pay may result in Social Selfies not catering for your event.

1.4 If booked within 14 days of the event, a non-refundable full payment must be received within 48 hours of booking.

1.5 A travel surcharge will apply to events outside of the Parramatta City metro area.  Free for within 50km radius of the Parramatta CBD.

1.6 Additional time required will be charged at $100 per hour. Idle time is charged at $50 an hour.

2. Cancellation

2.1 Cancellation within 14 days after the booking is confirmed will entitle the hirer to a full refund of the deposit minus $50 administration fee. Cancellation after 14 days and within 30 days after the booking is confirmed will entitle the hirer 50% of the deposit.

2.2 Cancellation after 30 days of the booking confirmation forfeits the deposit paid.

2.3 A 14-day notice is required on changes to the time and date of the event.

2.4 Requests for changes to the event date must be made at least 30 days before the original event date. A date change is subject to availability and receipt of a new Booking Form.

2.5 Cancellations made within 30 days of the event date will result in the client forfeiting all payments made to Social Selfies, with the exception of the bond which will be returned to the client within 5 business days after the date of cancellation.

2.6 Social Selfies can cancel any booking at any time. If Social Selfies decides to cancel a booking, all payments made will be refunded to the Client.

3. Access, space, power & internet requirements

3.1 The client shall ensure a safe and appropriate environment is provided for Social Selfies to operate its equipment.

3.2 The client must ensure:

– a space of 3m x 3m or more.

– access to 240v power within 10m of Social Selfies equipment.

– all doorways and access paths are at least 80cm wide.

– if an outdoor event, an undercover area if any chance of poor weather.

– Wifi connection for any hires that require this service.

3.3. A survey of the event location may be required if Social Selfies is not satisfied that a suitable location will be provided. This survey may incur an additional fee of $50.

3.4. The client is responsible for paying any charges imposed by the venue or required to access the venue. These charges may include but are not limited to, parking and electricity.

4. Social Media

4.1. Social media uploading requires a strong signal for internet connection. Social Selfies is not responsible if your venue does not have signal and we strongly advise the Client to check this prior to the event.

4.2. Social media uploading is subject to the availability of the service itself.  We have no control over any social platform, and therefore will not be liable for any downtime or non-availability of this service.  If the service is unavailable, any refund will not exceed the social media charges for the event to the maximum of $99.

4.3. The Client accepts responsibility for all photos shared to social media by guests at the event. Social Selfies reserve the right to remove photos from social media.

4.4. The Client gives permission for all photos uploaded to social media to be shared by Social Selfies on our own social media platforms and website.

5. Privacy

5.1 Social Selfies may collect certain personal information about you.

5.2 All information provided to us is treated in a confidential manner.

5.3 We undertake not to divulge or sell your personal information to third parties for commercial or marketing purposes.

6. Hiring, Delivery, and Service

6.1 Delivery, set up and removal of the Mirror Booth is free of charge within a 50km radius of the Parramatta City CBD.

6.2 A travel surcharge will apply to events outside of the Parramatta City metro area.

6.3 Delivery, set up and break down of the Mirror Booth will be outside the rental period.

6.4 Set-up of the Mirror Booth takes approximately 30-45 minutes whilst break down and removal takes approximately 30 minutes.  

6.5 A trained Mirror Booth Host will be with the Mirror Booth at all times to ensure the smooth running of the Mirror Booth during the event.

7. Use of Images

7.1 The hirer will give permission for photos taken during the event to be used by Social Selfies for Social media.

7.2 The hirer will give permission for any photos taken during the event to be used for promotional, materials and advertising.

8. Indemnification

8.1 Social Selfies will not be liable for failing to perform under the Agreement by the occurrence of any event beyond our reasonable control, including a labour disturbance, power outage or interruption of service, communication outage, failure by a service provided to us to perform, fire, threatened or actual act of terrorism, natural disaster, or war.

8.2 The hirer agrees that in all circumstances, the liability of Social Selfies is limited to an amount equal to the booking cost.

8.3 Social selfies will not be liable for indirect or consequential damages.

8.4 An equipment fault that may arise during the event will be rectified as soon as possible.  However, if the outage will exceed 30 minutes or more, Social Selfies will refund your payment on the loss of hours a pro-rata rate.

8.5 Social Selfies will not be held responsible for any circumstances outside their control. This includes, but is not limited to, fire, riot, civil commotion, accidents, acts of nature and equipment failure. If such circumstances arise, all reasonable efforts will be made by Social Selfies to provide service or find a suitable replacement service. If this is not possible, the client will receive a refund of all payments received by Social Selfies for the booking.

8.6 The client agrees that in all circumstances, Social Selfies liability is limited to an amount equal to the booking cost and not be liable for indirect or consequential damages.

9. Attendants

9.1. Attendants are to be provided with a supplier meal at all functions of 4 hours or more to the same standard as the guests of the function.

10. Exceptions

10.1. 3 Hour packages not available Saturday nights.

11. Miscellaneous

11.1. The Mirror Booth attendant reserves the right to exclude a person or persons from the Mirror Booth if the attendant considers that person to be grossly intoxicated or behaving in an aggressive or abusive manner towards the Mirror Booth attendant or behaving in a manner that the Mirror Booth attendant considers may damage any of Social Selfies Mirror Booth property.

11.2. If circumstances arise where a threat or implied threat of harm, damage or violence to Social Selfies staff or equipment, Social Selfies reserves the right to cease providing services. If the client is able to resolve the threatening situation within 20 minutes, Social Selfies will resume services. If the situation is unable to be resolved, Social Selfies will not resume providing service and the client will receive no refund of booking cost.

11.3. Any damage to Social Selfies equipment during the client’s event caused by the client, client’s guests or any other person in attendance at the event whether invited or not, will result in the cost to repair/replace the equipment to be deducted from the client’s bond. The client is liable for extra costs If the cost to repair/replace is more than the bond.

11.4. If the Mirror Booth is to be set up outdoors, the booth and attendant will require sufficient protection from the elements, to afford protection from rain, humidity, wind and/or sunlight. If inclement weather occurs during the hire and the equipment and attendant are at risk, a refund will be given of the remaining hours less $200.

11.5. Social Selfies Mirror Booth must agree to an outdoor setup with no cover. In this circumstance, if rain is forecast, your Mirror Booth/items will not be set up outside and it is the client that is to provide a suitable indoor location for the attendant to move the Mirror Booth items indoors. If no suitable cover is provided the client will NOT be refunded.

11.6.  Social Selfies Mirror Booth must agree to an outdoor setup with no cover. In this circumstance, unexpected inclement weather occurs during your hire it is the hirer’s responsibility to provide a suitable indoor location for the attendant to move the Mirror Booth/items indoors. If no suitable cover is provided the client will NOT be refunded the remaining hours of hire.

*If you provide suitable cover but it gets nasty or rains and we need to pack up you will receive a refund. If you agree to no cover and it rains/forecasted we need to move to Plan B (inside) if you cannot provide a suitable indoors location, you will NOT receive a refund*

11.7. It is the hirer responsibility to inform their guests of the terms and conditions

11.8 Children under the age of 12 must be accompanied by an adult while in the area of the Mirror Booth.

Our Requirements / Workplace Health & Safety requirements

We require one chair and a clean, flat, dry, smoke-free area of approximately 3m x 3m x 2m (which includes space for our attendant tables) and one normal power outlet within 10 meters. If the Mirror Booth is to be set up outdoors, the booth and attendant will require sufficient protection from the elements, in the form of sufficient opaque overhead and side cover on at least two sides, to afford protection from rain, humidity, wind and/or sunlight. It will be the hirer’s responsibility to ensure their venue function coordinator or private function coordinator is made aware of these requirements and can accommodate them.

To protect your photo album and the props, drinks are not allowed on the props/album tables.

For safety reasons and to protect the props and the Mirror Booth, drinks, glasses or bottles, food or cigarettes are not allowed inside the Mirror Booth.

For safety reasons and to avoid damage to the booth, chairs are not permitted inside the Mirror Booth at any time.

For safety reasons and to protect the Mirror Booth, clients and guests are not permitted to pick up other guests, when inside the Mirror Booth.

Safety precautions/booth rules:

* No food, drinks, cigarettes or e-cigarettes inside the booth or in the Mirror Booth area.

* No chairs or other objects to stand on to be taken into the Mirror Booth area.

* No lifting up guests, piggybacking or handstands, or any kind of gymnastics inside the Mirror Booth area.

* No drinks or food on the Mirror Booth tables.

* Children under the age of 10 to be accompanied by an adult when selecting props & when inside the Mirror Booth area.

* No props on the floor inside the booth area, please.

* No props to be removed from the Mirror Booth area.

* The backdrop that will be behind you in the Mirror Booth Please don’t lean back against the wall as it will not support your weight.

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